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***Please note changes effective July 1, 2011***

Introduction

 

The Education Data Warehouse (EDW) was conceived and developed as a tool to serve the education information interests of the Legislature, the Governor, Florida Department of Education (FLDOE), public education systems, as well as the general public, by providing data that follows student cohorts over time to determine trends that can be used to support educational research.

The EDW’s primary purpose is to support funding of local education agencies, required state and federal reporting, education accountability, and public reporting. Research outside the Department is supported as resources are available.

Effective July 1, 2011, the FLDOE established a Research Agenda and implemented a revised process to gain access to its data. The FLDOE Research Agenda is consistent with the different assurance areas of the Race to the Top (RTTT) grant and is intended to encourage research in areas of specific interest to the Department. Florida’s RTTT application can be found here: http://www.fldoe.org/ARRA/RacetotheTop.asp. The revised process will require researchers to demonstrate how their requests support the Research Agenda. It will now also limit when researchers may submit requests to the Department.

The Research Proposal Process

Researchers who wish to gain access to data in the EDW should first review the Unit Record Data Request Packet Instructions for details on the new process and packet. The Department’s Data Request Review Committee reviews each proposal. FLDOE will utilize several criteria to determine whether to approve a request including, but not limited to the following:

  • Timeliness – Requests will only be accepted per the schedule and instructions listed in the Unit Record Data Request Packet Instructions.
  • Relevance – Requests will be evaluated to determine how well they support the needs outlined in FLDOE’s Research Agenda. This also includes an evaluation of the research methodology.
  • Capacity – Requests will be considered within the context of the work effort required to fulfill it and FLDOE resource availability.

FLDOE, at its discretion, may defer consideration of a researcher’s packet to the next evaluation period if there are insufficient staff resources to fulfill the request but it is otherwise acceptable. Requests may roll to one (1) subsequent evaluation period before either being approved or denied.

The EDW strongly encourages researchers to consider the time involved in this process. Researchers will receive the status of their request when all requests received for that submission window have been fully reviewed.

Once approved, the research proposal enters a queue with other approved requests. The EDW is committed to providing approved requests for data as soon as possible; however, from time-to-time priorities require modification to address concerns from the Governor, Legislature, and State Board of Education. These modifications to workloads often cause unforeseen delays in the delivery of data for research projects.

To submit a research proposal and begin the approval process, see Research Access for instructions and required forms.

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